Effective Minutes Taking and Report Writing Skills

Overview

In today's fast-paced business environment, mastering effective reporting and minute-taking skills is crucial for efficient operations and decisive decision-making. Clear and concise reporting allows timely dissemination of critical information, aiding swift responses to challenges and opportunities. Minute-taking captures key discussions and decisions in meetings, enhancing accountability and alignment across teams, essential for fostering transparency and collaboration amid diverse tasks and stakeholders. These skills empower teams to make informed choices and drive success.

Effective reporting and minute-taking skills are crucial for efficient operations and decisive decision-making in any organization. Clear and concise reporting ensures that accurate information is communicated promptly, enabling stakeholders to make informed choices. Additionally, well-maintained minutes capture essential details of meetings, documenting discussions, decisions, and action items. This documentation not only serves as a reference for future activities but also enhances accountability and transparency across teams. By promoting clear communication and documentation, these skills facilitate alignment of goals and strategies, foster collaboration, and ultimately contribute to organizational efficiency and effectiveness.
Investing in these capabilities ensures that organizations can adapt quickly, respond effectively to challenges, and capitalize on opportunities in today's competitive landscape.

This training program is designed to equip trainees with essential skills for effective work reporting and minute-taking. The course covers fundamental concepts such as understanding reporting terms, defining reporting characteristics, and exploring its types and functions. Trainees will focus on practical reporting skills including data collection, analysis, and formal report writing techniques. Lastly, they will practice
writing comprehensive minutes, emphasizing format, principles, and techniques crucial for accurate documentation and organizational clarity.

Objective

The training program aims to provide trainees with the essential skills needed for effective work reporting and minute-taking. The trainees will be focusing on fundamental concepts and practical reporting skills, with a focus on the significance of meeting minutes, the roles of minute-takers, and strategies for comprehensive minute writing. As a result, upon completing the training program, the trainees will be able to:

  • Understand the terminology used in reporting and explain the characteristics and definition of reporting.
  • Identify and describe different types and functions of reporting and explain the purpose of reporting.
  • Demonstrate the reporting writing process and techniques, including key considerations before reporting.
  • Analyze, collect, and organize data and information for reporting purposes.
  • Differentiate between formal and informal reports and demonstrate the reporting process and techniques, including writing a report with an introduction, body, and conclusion.
  • Understand the definition and importance of meeting minutes, the roles and responsibilities of the minute-taker, and the skills and characteristics required for effective minute-taking.
  • Demonstrate the components, principles, formats, and methods of writing good meeting minutes.

Content

This training will cover the most important 5 modules:

  • Module 1: Introduction to Work Reporting
  • Module 2: Reporting Skills and Techniques
  • Module 3: Understanding Minutes of the Meeting
  • Module 4: Minute-Taking Skills and Techniques

Who should Attend?

This course will benefit Administrative and Human Resource Professionals, Office Administrators, Secretariat Professionals, Personal Assistants, Project Managers, and Team Leaders.

Trainer's Profile

He is a part-time Executive Director for a humanitarian coalition, promoting human rights, democracy, and the rule of law. With 28 years in development, including civil society capacity building and coordinating UN national projects, he supports poverty alleviation and national policy development.

Fee Charged

The course fee is USD 270.00. It is inclusive of course materials, handouts, meals, refreshments, and certificates of completion but does exclude 10% of VAT amount.

We are offering an early bird registration fee to anyone who registers earlier. Interested participants or companies are encouraged to view the course details and early bird registration deadline. For further details on early bird fee, please find the following:

  • USD 230 (Register before 15 August 2024)
  • USD 250 (Register before 20 August 2024)